Ancient Embers

While the hounds of the Sacred Stone are a welcome sight across our lands, the bustling environment of a tournament camp requires care and vigilance. To ensure a safe, clean, and peaceable environment for all two- and four-legged attendees, please adhere to the following site edicts:

• Bound by Leash: All dogs must be kept on a secure leash and remain under the active control of a responsible handler at all times to ensure they do not wander into harm's way amidst the excitement of the event.
• Vaccination & Local Law: In accordance with county and city ordinances, all pets brought onto the event grounds must be fully compliant with local vaccination laws. Handlers should ensure their companions' documentation is up to date.
• Keeping the Camp Clean: It is the sole duty of the handler to immediately pick up any waste left behind by their companion. Trash cans are conveniently available across the event site for proper disposal.
• The Great Halls & Food Areas: Gentle companions are welcome to accompany their handlers inside the halls. However, to maintain health and safety standards, we strictly request that no animals enter any designated food preparation areas.
• Peaceable Accord: Companions who show aggression, exhibit distress, or disrupt the peace of the camp with persistent barking must be escorted back to their owner's tent or off-site by their handlers to ensure the comfort of the populace.
• Full Financial Liability: By bringing a pet onto the event grounds, the handler assumes full legal and financial responsibility for the animal's behavior and any damages incurred.

A designated charging station will be available at the Gate for medical equipment batteries. It is the responsibility of the individual to clearly label their equipment and supply their own battery units.

No. RV parking spaces on site are severely limited; therefore, designated RV camping areas are strictly restricted to RVs only. General tent camping must be set up within the standard designated populace camping fields.

Quiet Hours run from 11:00 PM until 7:00 AM. Out of courtesy for those resting, please keep musical instruments, loud performances, and high-decibel camp activities inside these hours well-contained.

Smoking and vaping are strictly barred from all communal and public areas. Please be mindful of where the breeze carries any exhaust, and ensure all filters or waste are placed into proper disposal bins.

Please exercise absolute respect for the fairground facilities, physical resources, and permanent structures on site. The personal camp, property, and privacy of your fellow attendees should be fully honored—do not enter another group's encampment without an explicit invitation, and never take items that are not yours, even in jest.

Our community thrives on mutual courtesy and respect, standards that apply both on-site and across all digital spaces where our members interact. While we welcome individual expression, speech that crosses into bullying, defamation, or malicious behavior will not be tolerated.

We hold a zero-tolerance policy for targeted mistreatment or actions that disrupt the safety and peace of the populace. Actions that violate these community standards—regardless of whether they breach modern statutes—are grounds for formal disciplinary measures, up to and including the removal of your membership and a permanent ban from society activities. Ill intent and hostility have no place at our hearth.

These policies align with the core standards established in the SCA Code of Conduct and Sanction Guide.

The SCA prohibits the harassment and bullying of all individuals and groups. Anyone who engages in it is subject to appropriate sanction.

If you are subjected to harassment, bullying, or retaliation, or if you become aware of anyone else being harassed, you do not have to handle it alone. Help is close at hand, and reaching for it is always the right call.

SPEAK UP.

If you ever encounter an emergency, feel threatened, or simply need an immediate refuge from a situation, a private location has been set aside on site where you will remain fully protected while the Event Steward and Seneschals are briefed. You will not be asked to navigate the issue alone or justify your distress first—notify any member of the event staff or walk directly to the gate, and our team will handle everything from there. When on site, flagging down any staff member is your fastest path to assistance.

Firearms are not allowed on site.

• Non-Guardians: Adults sponsoring a minor who is not their legal child must possess a notarized Minor Medical Authorization Form at all times during the event.
• Supervision Standards: Families are fully liable for the actions and conduct of their children. To ensure their safety, any child under the age of 12 must remain within clear visual or hearing range of an assigned responsible adult or youth supervisor.
• Nighttime Curfew: A strict curfew takes effect at 11:59 PM, at which point all minors must return to and remain within their designated household encampments.
• Protocol for Lost Children: If you spot an unsupervised child who appears separated from their group, please request that an independent bystander remain with you and the youth as a witness, then immediately alert the nearest event staff member.